JD Motorhome Hire

Hire Notes & Booking Terms & Conditions

Documents - On the day of collection, to avoid your holiday being delayed, you must bring with you the following items:

Driving license plus 2 items of proof of identity of the main driver, (Utility bill or credit card statement is acceptable) plus Passport or other photo ID (the vehicle will not be released without it).

Valid UK or International driving licence for each other driver

Deposit -£200 to be held as security against following items :- disparity in fuel level, un-emptied toilet or waste tank and parking or driving violations. This will be held with J D Motorhomes for up to 8 weeks following the end of the hire period.

Vehicle Hand Over There is plenty to cover during the vehicle hand over, which lasts at least ½ hour. Please ensure that you allow time for this induction process. We need to show you exactly how to get the most out of your motor home, and this will take some time. It is essential that the hirer should be given a thorough introduction to the rental vehicle by our experts before the journey begins. If you experience any difficulties with the motorhome whilst on hire, you can refer to the operating folder left in the vehicle, play the supplied DVD or ring us.

Smoking is strictly forbidden in all our motor homes - you may be charged up to £150 if there is evidence or we suspect that smoking has occurred.
Although the vehicle is comprehensively insured, this does not cover personal items or losses. We strongly advise you to take out travel insurance cover prior to your holiday.

BOOKING TERMS & CONDITIONS
Please read carefully. We will be pleased to clarify, in writing, any point on which you may have a query.

General
Collection times: Daily from 3pm to 6pm
Return times: Daily from 9am to 11am
Since the times for collecting and returning motor homes are carefully planned, please return your motor home on time. A penalty of £25 per hr is payable for time between expiry of the rental agreement and the return of your vehicle (maximum penalty is daily rental charge). Should the late return of the vehicle make us liable for extra costs (e.g. compensation of the next hirer), we reserve the right to pass on these costs to you. The return date and time of the vehicle is confirmed in writing, signed by the hirer and JD Motorhomes.

Equipment Included in Hire Kitchen: All cutlery, crockery, glasses and cooking utensils/vessels are included. 1 Gas bottle.

Bedding: Quilts and pillows will be supplied when hiring one of our lining packs. You are more than welcome to bring all your own bedding and towels if you prefer.


Conditions of Hire
1.Drivers: No one other than the drivers named in the insurance proposal form may drive the vehicle.
2.Driving licences: Drivers must be over 25 and under 75 years of age and have held a full driving licence for at least 2 years. The driving licence for each named driver must be produced at the time of collecting the vehicle. Visitors from abroad must hold a valid driving licence (Foreign licence holders may incur an additional insurance surcharge).
3.ID Two forms of proof of identity (including photo such as a passport) must be produced by the main driver at the start of the hire i.e. utility bills, Bank statements or credit card statements.
4. Insurance Fully Comprehensive insurance is arranged by our partner insurers and charged in addition to the hire charge. The vehicle is insured for the period of hire contract only, thus late return of the vehicle may incur a traffic offence under the road traffic act. Hirers are advised to take out additional personal holiday insurance. A £1250 excess payable per incident by the hirer is applied to all vehicles if the cost of repairing damages in relation to any given incident should exceed this amount. Pre-payment of this charge is mandatory on all reservations. We reserve the right to obtain a pre-approval of any amount up to the insurance excess along with any associated costs against the drivers' or hirers' credit/debit card and in accepting these Terms indicates authorisation to J D Motorhomes to be able to follow this process if required.
5. Booking Details
All Telephone and online bookings require a non refundable deposit of £200 per week of hire paid at the time of making the booking. The booking deposit payment is not refundable under any circumstances and shall be deducted from the hire charges. Confirmation of the booking details will be emailed to you within 48 hours after the deposit has been paid. Untill your deposit is received your reservation will not be booked. Early booking is advised to avoid disappointment. An Administration Fee may be applied to any claims or losses arising from a period hire period.
6. Breakdowns
In the unlikely event of a breakdown, JD Motorhome Hire requests that the hirer seeks the help of the appropriate breakdown company (as instructed during hand over) quoting the registration number of the vehicle. Hirers are authorised to request repairs up to the value of £50. Repairs costing in excess of £50 must first be authorised by JD Motorhome Hire PRIOR to the work being undertaken.
7. The Hirer agrees that he or she:
a) Shall not carry more passengers than the seating capacity of the vehicle or allow the vehicle to be overloaded
b) Shall not use the vehicle for carrying passengers or goods for hire or reward
c) Will be responsible to JD Motorhome Hire for the cost of making good any damage caused to the vehicle while on hire.
d) Understands that he/she is responsible for any fines (including parking fines) which may be incurred during the hire period.
e) Shall not, unless agreed prior to the hire with JD Motorhome Hire, remove the vehicle from the UK mainland.
f) Understands that no claim by the hirer for loss or damage to personal belongings or effects of the hirer or any person or persons will be considered.
g) Understands that any damage to the interior of the vehicle (including cigarette burns) living or cooking equipment will be charged to the hirer in all cases.
h) Period of the Hire times and dates of the contract of hire must be strictly adhered to
NOTE: NO REFUND IS GIVEN FOR THE EARLY RETURN OF THE
VEHICLE
8. Cancellations:
All cancellations must be in writing. All deposits paid are non-refundable. All monies due and received within 28days of the commencement of hire are not refundable.
9. JD Motorhome Hire
Reserves the right to cancel hire if, at the commencement of hire the drivers licences are invalid or not according to the conditions set out above. In these circumstances the total hire charge will be forfeited. Hirers are strongly advised to insure against unavoidable cancellation.
10. Availability.
On signing of the Motor Rental Agreement the hirer accepts commencement of the hire period and acceptance of the vehicle supplied.
11. Liabilities.
The hirer is responsible for all costs and expenses incurred as a result of offences against the road traffic act and is also liable for any uninsurable damages including tyres, windscreen, and any internal damages or breakages. The hirer will indemnify JD Motorhome Hire from any liability.
12. Animals.
All animals other than guide dogs have to be approved by JD Motorhome Hire at the time of booking. If approved, all damage howsoever caused by the animals will be charged to the hirer in full. An additional cleaning charge of £50 will be charged for any mess, excessive hair or smell assumed to be caused by the dog.
13. Parking.
The hirer may park free of charge and at his/her own risk one car at the collection location for the period of the hire.
14. Motorhome Condition.
Un-emptied toilets and waste water tanks will incur a £50 penalty per tank. All vehicles must be returned at the same fuel level as at the start of the hire. Any disparity in the fuel level will be charged to the hirer. JD Motorhome Hire reserve the right to impose a cleaning fee if the vehicle is not returned in similar condition in which it was rented.
15. Personal Information
Personal Information supplied will be disclosed to a third party for identity validation purposes.
16. Complaints Procedure
Complaints should be submitted in writing to be received by JD Motorhome Hire within 14 days of the end of the hire period.
17. Smoking
Smoking is strictly prohibited in our motorhomes and if discovered, will result in your £150 deposit being forfeited and further possible charge being imposed.
18. Right to Refuse
JD Motorhome Hire reserves the right to refuse hire to any person at any time without reason.
19. Liability
Our maximum liability is the total monies paid by the hirer.

VEHICLE HIRE TERMS:
1. Rental Agreement
Owner agrees to let and the hirer agrees to take on the rental of the Vehicle as described. Owner means JD Motorhome Hire. Hirer means the person who made the booking. Driver means the named Driver(s) insured to drive the vehicle. Owner warrants that the vehicle is roadworthy

2. Extension of Rental Period
Owner may extend the period of rental at the request of the hirer. The hirer will pay such additional deposit or deposits, as the owner shall require. In the event of extension(s) the new date and time agreed for the return of the vehicle shall then become the due back date save where the context otherwise admits. In no event shall the duration of the rental exceed three months.

3. Warranty by hirer and Additional Driver - Owner Rights
a) Hirer agrees to return vehicle to owner in same condition received, ordinary wear and tear accepted, on date specified;
b) Hirer agrees not to use vehicle for hire or reward nor use it in violation of any law, ordinance or regulation, nor remove it (without prior written consent of owner) from United Kingdom Mainland.
c) Hirer hereby warrants and undertakes to the owner
i) The accuracy of the information supplied to the owner;
ii)That in the case of business rental this agreement is entered into by the Driver for and on behalf of the hirer:
iii) That he will not operate the vehicle or permit the vehicle to be operated in any way that would violate this contract, including: Driving by any person under 25 or over 75, in motor sport events (including racing, pace making, rallying, reliability trials, and speed testing, by any person driving when unfit through drink or drugs or with blood alcohol concentration above the limit prescribed for the time being by road traffic legislation, by any other person other than the hirer or additional Driver(s), under authority of any licence other than his own, if hirer or driver leaves the vehicle unlocked or fails to secure the keys, other than on a paved public highway, private road or driveway; in a reckless or imprudent manner or if the vehicle is deliberately damaged;
iv) That the licence shown to owner at the time the vehicle is rented is his own and fully valid;
v) That he will further protect the interests of the Insurer and the owner by ensuring the vehicle is always locked when unattended: and the keys are secure.
d) If hirer commits any breach of this agreement, owner may treat the agreement as terminated and may seize, without legal process, or notice to hirer, vehicle at any time and place and hirer waives all claims for damages connected with such a seizure;
e) Hirer authorises owner to verify through credit agencies, the Driver and
Vehicle Licensing Agency or any other sources, personal, driving and credit information provided by hirer and any additional drivers.

4. Payment. Hirer expressly agrees to pay:
a) The insurance policy excess of £1250 for each incident if cost of repairs is expected to exceed this amount;
b) All fines and court costs for parking, traffic or other legal violations assessed against the vehicle, hirer other driver or owner until vehicle is returned, except where caused through fault of owner. Hirer is liable as the owner of the vehicle in respect of: any fixed penalty offence committed in respect of that vehicle under the Road Traffic Act 1988 and Road Traffic Offenders Act 1988; any excess parking charge which may be incurred in respect of that Vehicle in pursuance of an Order under Sections 45 and 46 of the Road Traffic Regulation Act 1984 or the Road Traffic Act 1991;
c) Owners costs, including reasonable legal fees where permitted by law, incurred collecting payment due from hirer hereunder;
d) Fair market value of repairing damage howsoever caused to the actual vehicle supplied, administrative fees, plus loss of revenue at the prevailing daily rate, diminishment of value, towing, storage, impound fees, regardless of fault or negligence of the hirer or any other person, and regardless of whether damages are a result of an act of God. Owner shall have the sole right and responsibility to repair the vehicle. Damage should be reported in writing to the office as soon as possible and in any event within 24 hours after the vehicle was damaged;
e) Hirer agrees to allow owner to calculate and debit final charges from
Credit Card, if that is the form of payment used by hirer

5. In respect of each and every incident resulting in damage to the vehicle, the hirer shall pay to the owner the appropriate excess on such insurance towards or in settlement of the cost of making good any such damage on a full indemnity basis and the cost and expenses incurred by the owner in proceeding to recover the same from the third party. In the event of the owner receiving from the third party any part of the amount of such costs and provided the hirer shall have performed its obligations hereunder the owner shall repay to the hirer the like part of such excess.

6. In case of accident:
The hirer shall in the event of an incident that results in damage to the vehicle proceed as follows
a) The driver of the vehicle completes and delivers to the owner the relevant accident report within 24 hours after the accident.
b) No admission of liability is made to any person in relation to such accident.
c) Any writ of summons, summons or other document relating to any proceeding arising out of such accident is forthwith delivered to the owner at the address on the motor rental agreement.
d) All assistance is rendered to the owner and its insurers to the conduct of such proceedings including without prejudice to the generality of the foregoing permitting such proceedings to be brought by the Owner in the name of the hirer and defending any proceedings brought against the hirer;
e) The hirer shall forthwith fully and effectually indemnify the owner against all losses, liabilities, costs, actions, claims or demands which it may incur or have brought or made against it in relation to the vehicle or its use and which are not recoverable under a policy of insurance whether the same is effected by the owner or hirer;
f) The names and addresses of all witnesses thereto are collected and given to the owner.
For the purposes of the DATA PROTECTION ACT (S) 1984, the owner or any subsidiary of the owner may hold and process by computer or otherwise the information given to owner by the hirer or any additional driver to identify other products or services which might be relevant and for statistical analysis.

7. Hirers Indemnity Provision:
Upon demand from owner, hirer agrees to defend, indemnify and hold owner harmless from all losses, liabilities, damages, injuries, claims, demands, costs and expenses incurred by owner in any manner from this rental transaction or from the use or operation of the rental car by any party, including claims of or liabilities to third parties and agrees to present a claim to their insurance carrier for all such expenses. If hirer has no insurance to cover such events or losses, hirer agrees to pay owner for such loses.

8. HIRER AUTHORISES OWNER TO SUBMIT FOR PAYMENT CREDIT CARD VOUCHERS/ELECTRONIC CHARGES IF A CREDIT CARD HAS BEEN PRESENTED AS A MEANS OF DEPOSIT OR SECURITY AT THE TIME VEHICLE WAS RENTED, INCLUDING IF ANY THIRD PARTY TO WHOM A BILLING WAS DIRECTED REFUSES TO MAKE PAYMENT.

9. All charges are subject to final audit.

10. This agreement is governed by and construed in accordance with the Laws of England. All disputes arising out of or in connection with the agreement shall be subject to the exclusive jurisdiction of the English Courts.

11. If any payments are not made after 28 days of invoice then the account will be passed to our collections agency after which a charge of 15 % on top of the initial invoice due will be added to the debt. You agree as part of this contract to pay this sum which represents our reasonable costs in collecting the unpaid amounts.

12. SMOKING RELATED DAMAGE IS NOT COVERED UNDER THIS POLICY. SMOKING IS PROHIBITED IN ALL VEHICLES AND A CHARGE OF £150 WILL BE INFORCED IF ANY EVIDENCE OF SMOKING IN THE VEHICLE IS FOUND.

13. The Terms of Hire published on the owner's Website from time to time shall be incorporated into and form part of the hire terms and the rental agreement between the owner and the hirer.



For Owner______________________



Hirer___________________________



Date__________________________